Church volunteer replacement workflow
When a volunteer drops out, find the backup in seconds.
Roster Relay helps church tech teams record an opening, see who can fill it, and draft the ask without bouncing between Planning Center, group chats, and spreadsheets.
$19
per church per month after the trial
3
paying churches is the 14-day launch goal
1 click
to draft the replacement request
Today’s openings
Sunday service team
Hey Maya — Jordan dropped out for Sunday 9:00 AM Audio. Could you step in? Reply yes/no when you can. If not, no worries — I have one more backup ready.
Record the opening
Capture the date, service, role, and notes in one tap.
Suggest backups
See the people who are available and haven’t already served too recently.
Draft the ask
Copy a ready-to-send replacement message and keep moving.
Workflow demo
Built for the Sunday morning scramble.
Create the need, mark the dropout, and send a replacement request before the chat thread gets noisy.
Selected slot
Sunday 9:00 AM · Audio
The coordinator sees a simple alert, a short backup list, and the next ask drafted automatically.
Suggested backups for Audio
Ready-to-text replacements
Maya Chen
Audio backup
Available this Sunday
Last served 2 weeks ago
Knows the console and has the same stage plot.
Daniel Brooks
Weekend floater
Can do either service
Last served last month
Usually jumps in for dropouts and can arrive early.
Renee Alvarez
Production backup
Free after 8:30 AM
Last served 3 weeks ago
Strong fit if the team needs a reliable second option.
Drafted replacement message
Copy, tweak, and send
Basic analytics
Measure visits, CTA clicks, and workflow actions.
The first slice logs page views, CTA clicks, slot creation, dropout marking, and copied messages so you can see whether church coordinators are actually using the flow.
Recent events
Use the demo above to generate activity.
Positioning
Not a full church management suite.
Roster Relay stays narrow: it focuses on dropouts, backups, and the replacement ask for worship and tech teams that already live in Planning Center, group chats, and spreadsheets.
Launch pricing
$19 / month
Free onboarding or free trial for early users.
Church volunteer replacement workflow
See how fast your next replacement can be found.
Try the first slice, record an opening, and draft the replacement ask in seconds.